Executive Assistant

  • Delta Dallas
  • Dallas, TX, USA
  • Sep 11, 2019
Full time Executive Assistant

Job Description

Executive Assistant/Tradeshow Coordinator - McKinney

Delta Dallas is currently representing an entrepreneurial e-commerce company in McKinney in its search for an Executive Assistant to support its rapidly growing sales and marketing team.  The primary responsibilities for this role will be to support and analyze the company’s trade show efforts while supporting the sales team with proposals, customer support and database management.  

Requirements:

  • Three to five years’ experience in an executive support role assisting a sales/marketing or customer service team
  • Attention to detail and strong organization in personal and project tasks required
  • Advanced Microsoft Office suite, CRM platforms (Hubspot or another CRM)
  • Knowledge of E-commerce and/or Payments and Financial services industries preferred

Responsibilities:

  • Executive Assistant
    • Support the Vice President of Business Development with coordinating travel and lodging
    • Manage calendars for sales team, including individual calendars and group/shared calendar
    • Prepare expense reports
  • Tradeshow Coordinator
    • Manage all pre-and post-event marketing in conjunction with Marketing Director, including negotiating contracts with vendors, hotels, transportation, and tradeshow venue.
    • Design and develop marketing and sales strategies around tradeshows to increase Company’s visibility and traffic at tradeshow.
    • Arrange and track shipping logistics for booth and other materials needed for trade shows
    • Attend 5 to 6 tradeshows (2-3 days each) with team with the purpose of increasing foot traffic at booth and interacting with prospective clients
    • Manage and report on expenses related to tradeshow activities
    • Build and manage social media presence around trade show appearances to drive client engagement
  • Sales Assistant
    • Assist with building and nurturing customer relationships
    • Create proposals and assist VP Sales with client follow up
    • Qualify potential clients for sales team
    • Collaborate with other Sales Team members on closing sales and building rapport with clients
    • Brand ambassador for client calls and visitors

Skills:

  • Enthusiasm, energy and the ability to collaborate well with the team
  • Strong business communication skills – written and oral
  • Experience working with B2B (Business to Business) clients
  • Ability to manage time and multiple priorities in a fast-changing environment
  • Self-starter who will be pro-active in solving challenges
  • Experience with Microsoft Office 365 and Teams a plus
  • Interest in learning and ability to retain information quickly