Executive Assistant - HR Administration Office

  • UTSW
  • Jul 30, 2019
Full time Executive Assistant

Job Description

Job Number: 101581
Category: Professional & Executive
Location: 5323 Harry Hines Blvd, Dallas, TX
Department: 513000 - HR Administration Office
Full/Part Time/PRN: Day Job
Regular/Temporary: Regular
Schedule: Full-time


Experience and Education

Associate's degree in business administration or related field and eight (8) years progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent. Will consider additional experience or education in lieu of requirements.



Job Duties

Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.

Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.

Maintains appropriate financial and personnel records.

Makes arrangements for official guests and receives visitors as required.
Appropriates and tracks funds as necessary.

May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.

Performs other duties as assigned.


**Other Duties: Performs other duties as assigned.



This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary Negotiable


UTSouthwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UTSouthwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.

Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.