• US Department of the Air Force
  • Centennial, CO, USA
  • Nov 06, 2019
Full time Administrative Assistant

Job Description




This National Guard position is for a SECRETARY, Position Description Number T5100000 and is part of the CO JFHQ CMD STAFF, National Guard.

The primary purpose of this position is to serve as the principal office assistant, performing various administrative and clerical duties in support of the supervisor and may support the deputy or #2 official.


Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Performs other clerical and administrative work in support of the office/organization. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Performs other duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential


    • Job family (Series)

      0318 Secretary

    • Requirements


      Conditions of Employment

      • Federal employment suitability as determined by a background investigation.
      • Submit all required documentation.
      • Participation in direct deposit is mandatory.
      • For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment.


      Please advise:

      1. Specialized experience will be used to determine qualifications for the announced position.

      2. An applicants RESUME must provide, in detail, how they meet each specialized experience listed below.

      3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience.

      4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts.

      DO NOT copy each bullet listed below word for word and place into your resume; you must describe your personal experience as it pertains to each bullet.

      You will be immediately disqualified if you fail to include specialized experience in your resume.

      Must have at least 12 months of Specialized Experience in each of the following:
      1. Experience in the performance of clerical or administrative duties which demonstrates that the candidate has thorough knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name or functional area.

      2. Experience providing technical guidance and overseeing office procedures to meet the needs of an organization.

      3. Experience scheduling and managing the daily calendar appointments and events for senior executives.

      4. Experience at managing a busy travel schedule that includes all aspects of trip planning and logistics from arranging lodging, flights, rental cars.

      5. Experience in written and verbal communication skills, interacting & briefing senior leaders.


      Substitution of education for specialized experience - Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

      Additional information

      If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (

      If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

      1. PCS funds are not available (unless otherwise stated).
      2. A security clearance will be required for this position. Please contact the selecting supervisor or state security manager with questions regarding clearances. (Failure to obtain/maintain a security clearance will be grounds for termination from the Technician program.)
      3. This position may be contingent on the vacancy of the incumbent even if not otherwise stated in this announcement. Please contact the HRO with any questions regarding hiring dates.
      4. We use E-Verify to verify the identity and employment eligibility of all persons hired.

      How You Will Be Evaluated

      You will be evaluated for this job based on how well you meet the qualifications above.

      Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be a qualified candidate, you will be referred to the selecting official for employment consideration.


      Background checks and security clearance

      Security clearance


      Drug test required


  • Required Documents

    Required Documents

    Failure to submit the required documents will be grounds for disqualification without further review

    REQUIRED: A current Resume, providing name, phone number, and email
    REQUIRED: Experience documented in your resume with mm/yy to mm/yy format
    REQUIRED: Transcripts if substituting for Specialized Experience

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits


    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.


    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.