Executive Assistant, Partnerships

  • Facebook
  • Menlo Park, CA, USA
  • Nov 19, 2019
Full time Executive Assistant

Job Description

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.
Facebook is seeking an experienced Executive Assistant to support a VP and Director on the Business Development team in Menlo Park. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgement, exceptional communication skills, and will be resourceful in building relationships across the larger Facebook ecosystem. This position is full-time.
RESPONSIBILITIES
  • Manage dynamic, time-sensitive, and complex calendars 
  • Coordinate internal meetings for multiple executives 
  • Coordinate both domestic and international travel arrangements & prepare expense reports 
  • Manage schedule, structure, agenda and follow-up of multiple recurring team meetings
     
  • Coordinate across the extended cross-functional & regional teams 
  • Support management of various projects within the team
     
  • Contribute to admin activities within the team that include team meetings and events
MINIMUM QUALIFICATIONS
  • 6+ years of experience providing administrative support to 1 or more executives 
  • 6+ years of experience coordinating travel logistics on behalf of 1 or more executives
     
  • 6+ years of calendar management and expense report management experience for 1 or more executives
     
  • Experience prioritizing multiple projects 
  • Experience with Microsoft Office
PREFERRED QUALIFICATIONS
  • BA/BS
Facebook is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com.