Liberty Mutual Insurance Boston, MA, USA
Nov 06, 2019Full time
Provides administrative support for up to five executives, exercising confidentiality, tact and diplomacy. Manages executive calendars, coordinates and optimizes executive travel plans, prepares materials for meetings, triages phone calls, voice mails and e-mails, and helps to keep the executive(s) on schedule. Essence of the role is to enable the executive(s) supported to be more productive with their time and to work as efficiently and effectively as possible. Responsibilities: Identifies the preferred method of support for assigned executives and appropriately accommodates the working style. Partners with executive(s) to help them be more efficient and effective with their time, consistently maintaining strong communication. Assists executive(s) in calendar planning. Acts as a gatekeeper to include prioritization of meetings and managing scheduling conflicts. Keeps the executive(s) informed of changes. Assists the executive(s) with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as we as various media needs and other logistics. Provides phone coverage and screens/triages calls and voice mail. Greets and assists planned guests and manages unannounced visitors. Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Enables remote decision-making. Processes related expenses. Coordinates and/or assists with team meetings (staff meetings, all-hands meetings, quarterly on-sites/off-sites, team gatherings, etc.) May assist with event planning. Prepares, updates and organizes information for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material. Assists with billing and invoice processing. Assists in keeping the executive(s) well organized, to include online retrieval and archiving of documents as well as supporting the Company`s records and retention schedule Qualifications: Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology. Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive; Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication; as normally acquired through an Associate’s degree (or equivalent) and 5 years of relevant administrative experience, to include prior experience providing support at the management level. Benefits: We value your hard work, integrity and commitment to positive change. In return for your service, it’s our privilege to offer you benefits and rewards that support your life and well-being. To learn more about our benefit offerings please visit: https://LMI.co/Benefits Overview: At Liberty Mutual, we give motivated, accomplished professionals the opportunity to help us redefine what insurance means; to work for a global leader with a deep sense of humanity and a focus on improving and protecting everyday lives. We create an inspired, collaborative environment, where people can take ownership of their work; push breakthrough ideas; and feel confident that their contributions will be valued and their growth championed. We’re dedicated to doing the right thing for our employees, because we know that their fulfillment and success leads us to great places. Life. Happiness. Innovation. Impact. Advancement. Whatever their pursuit, talented people find their path at Liberty Mutual.