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$65,000 - $70,000 yearly
Delta Dallas Uptown, Dallas, TX, USA
Aug 05, 2019
Full time
Delta Dallas is currently representing a company in the professional consulting industry in its search for an Executive Assistant/Project Coordinator . Our client is located in Uptown, and is motivated to hire immediately! The Executive Assistant/Project Coordinator is responsible for supporting an Executive Director in a fast paced, production oriented, professional services environment.  The Executive Assistant/Project Coordinator will be responsible for coordinating travel, planning meetings, managing an ever-changing calendar, documentation, presentations, and expense reporting, in addition to acting as the primary contact for all client activity, communicating with internal and external contacts daily to provide project updates.  The Executive Assistant/Project Coordinator must have excellent writing (grammar, editing and proofreading) and verbal communication skills, the ability to work under tight deadlines while juggling multiple priorities, immaculate attention to detail, and excellent independent judgment and problem-solving skills.   A Bachelor's Degree from an accredited four-year university is required for this role.    Essential Duties and Responsibilities: Detailed, constantly challenging calendar management Scheduling and travel coordination, both domestic and international Schedule and organize video conferences, conference calls and meetings Prepare in-depth written materials and communication, including proposals, status reports, and presentations; research and organize data, format, proof and bind documents and presentations for delivery Email correspondence to internal and external clients and vendor contacts Database management (updating information, running queries, documentation, etc.) General accounting responsibilities (coding expenses, billing reports, sales and commission reports) Prepare, manage and audit expense reports Prepare office mailings (mailing lists, labels, postage, etc.) Maintain and update contact lists for executive   Requirements: Bachelor's Degree  Minimum of five years’ experience supporting senior executives in a professional service setting Attention to detail with outstanding proofreading and editing skills Enthusiastic, upbeat, outgoing personality with a team player mentality Ability to prioritize tasks and juggle multiple tasks simultaneously Ability to work under tight deadlines at a very fast pace Highest level of initiative; extremely proactive and resourceful Sense of urgency Excellent communication skills – ability to deal with various levels of executive leadership both internally and externally Creative thinker – ability to look at processes and procedures and create new areas of efficiency Technically savvy – in addition to using the MS Office Suite and proprietary databases on a daily basis, the Executive Assistant will be expected to look at new ways to use technology efficiently
Delta Dallas Dallas, TX, USA
Aug 01, 2019
Full time
PRIMARY DUTIES AND RESPONSIBILITIES: Possess general knowledge of projects, cases and clients within the practice area they support Receive and screens visitors and telephone calls Maintains calendars for assigned attorney(s) Schedules hearings, depositions, meetings Arranges travel for attorneys Provides documentation production in accordance with the requirements of the assigned attorney Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact Reviews attorney bills/enters time Interacts with clients as required Opens and screens incoming mail and prepares documents for mailing Performs routine filing, closing files and retrieves closed files when requested Perform other duties as assigned Assist other staff as needed ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   Knowledge of office practices, procedures, office machines and equipment Possess correct spelling, grammar, vocabulary, communication skills, punctuation and legal terminology Knowledge of content and format of legal documents Ability to read, analyze and understand legal documents Ability to work under pressure Ability to transcribe documents from written, oral or tape transcription format Ability to determine work priorities and seek out help when necessary Must have typing skills of 85 wpm and at least 2 years of experience with Microsoft Word and Outlook Ability to multi-task Ability to file alphabetically and numerically Ability to attend work consistently and maintain a regular work schedule EXPERIENCE: Preferred:    At least 5 or more years of experience in a law firm or corporate legal department environment.    EDUCATION: Required:    High school diploma or general education degree (GED) Preferred:    2+ years of college or bachelor’s degree
Delta Dallas Dallas, TX, USA
Aug 01, 2019
Full time
PRIMARY DUTIES AND RESPONSIBILITIES:   Possess general knowledge of projects, cases and clients within the practice area they support Receive and screens visitors and telephone calls Maintains calendars for assigned attorney(s) Schedules hearings, depositions, meetings Arranges travel for attorneys Provides documentation production in accordance with the requirements of the assigned attorney Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact Reviews attorney bills/enters time Interacts with clients as required Opens and screens incoming mail and prepares documents for mailing Performs routine filing, closing files and retrieves closed files when requested Perform other duties as assigned Assist other staff as needed   ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   Knowledge of office practices, procedures, office machines and equipment Possess correct spelling, grammar, vocabulary, communication skills, punctuation and legal terminology Knowledge of content and format of legal documents Ability to read, analyze and understand legal documents Ability to work under pressure Ability to transcribe documents from written, oral or tape transcription format Ability to determine work priorities and seek out help when necessary Must have typing skills of 85 wpm and at least 2 years of experience with Microsoft Word and Outlook Ability to multi-task Ability to file alphabetically and numerically Ability to attend work consistently and maintain a regular work schedule EXPERIENCE: Preferred:    7+ years of secretarial experience in a law firm or corporate legal department environment.      EDUCATION: Required:    High school diploma or general education degree (GED) Preferred:    2+ years of college or bachelor’s degree

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