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Jacobs Houston, TX, USA
Nov 06, 2019
Full time
The Buildings & Infrastructure Line of Business is a global network of employees, which serves both the private and public sector. Our employees work to shape the communities we live in by creating world-class projects that transform the future development patterns of those communities. We provide our clients award-winning planning, engineering, architectural and interior design, construction and program management, and design-build project delivery.   The Jacobs business model allows us to successfully service our clients, leverage our integrated services, and provide our employees with growth opportunities while delivering global solutions to our client’s local programs.   We consistently receive high rankings from Engineering News-Record (ENR) in many classifications, including the categories of Top Design Firms, Top Contractors, Top Green Buildings Design Firms, and Top Transportation Companies.   Our team is looking to add an Administrative Assistant in Houston with the following responsibilities:   Primary focus will be supporting the Design Management team with their day to day work efforts including:   General project assistance as assigned by the design management team. Administrative support to multiple project managers and staff. Gather, track, and report on information relevant to project assignments from multiple sources. Set up and maintain files and tracking tools using MS Excel. Organize and schedule meetings and appointments. Produce and distribute meeting minutes, memorandums, and letters, as needed. Edit and review documents for grammar usage in MS Word. Prepare MS PowerPoint presentations and handouts. Maintain and assist with databases. Design processes to enhance work flow. Assist in the preparation of regularly scheduled reports. Supporting completion of staff expense reports and time transfers. Depending on your aptitude and desire, there are opportunities to advance yourself within the project administration field. Other duties as assigned   #BIA Qualifications 2 or more years of experience in an administrative assistant or similar role Previous experience working with engineering firms, program management, design management and/or construction management a plus. Previous experience with integration of new facilities with existing facilities a plus Ability to utilize computer systems as a tool to effectively manage tasks Strong organization, written and verbal communication skills, and an ability to multitask are a must. Previous experience working with MS Outlook, MS Word and MS Excel required. Experience with MS PowerPoint preferred   Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a drug-free workplace.
US Department of the Air Force Centennial, CO, USA
Nov 06, 2019
Full time
Duties Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a SECRETARY, Position Description Number T5100000 and is part of the CO JFHQ CMD STAFF, National Guard. The primary purpose of this position is to serve as the principal office assistant, performing various administrative and clerical duties in support of the supervisor and may support the deputy or #2 official. Responsibilities Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Performs other clerical and administrative work in support of the office/organization. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Performs other duties as assigned. Travel Required Occasional travel - You may be expected to travel for this position. Supervisory status No Promotion Potential None Job family (Series) 0318 Secretary Requirements Requirements Conditions of Employment Federal employment suitability as determined by a background investigation. Submit all required documentation. Participation in direct deposit is mandatory. For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment. Qualifications Please advise: 1. Specialized experience will be used to determine qualifications for the announced position. 2. An applicants RESUME must provide, in detail, how they meet each specialized experience listed below. 3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience. 4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts. DO NOT copy each bullet listed below word for word and place into your resume; you must describe your personal experience as it pertains to each bullet. You will be immediately disqualified if you fail to include specialized experience in your resume. Must have at least 12 months of Specialized Experience in each of the following: 1. Experience in the performance of clerical or administrative duties which demonstrates that the candidate has thorough knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name or functional area. 2. Experience providing technical guidance and overseeing office procedures to meet the needs of an organization. 3. Experience scheduling and managing the daily calendar appointments and events for senior executives. 4. Experience at managing a busy travel schedule that includes all aspects of trip planning and logistics from arranging lodging, flights, rental cars. 5. Experience in written and verbal communication skills, interacting & briefing senior leaders. Education Substitution of education for specialized experience - Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. 1. PCS funds are not available (unless otherwise stated). 2. A security clearance will be required for this position. Please contact the selecting supervisor or state security manager with questions regarding clearances. (Failure to obtain/maintain a security clearance will be grounds for termination from the Technician program.) 3. This position may be contingent on the vacancy of the incumbent even if not otherwise stated in this announcement. Please contact the HRO with any questions regarding hiring dates. 4. We use E-Verify to verify the identity and employment eligibility of all persons hired. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be a qualified candidate, you will be referred to the selecting official for employment consideration.   Background checks and security clearance Security clearance Secret Drug test required No   Required Documents Required Documents Failure to submit the required documents will be grounds for disqualification without further review REQUIRED: A current Resume, providing name, phone number, and email REQUIRED: Experience documented in your resume with mm/yy to mm/yy format REQUIRED: Transcripts if substituting for Specialized Experience If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.   Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Public Consulting Group Boston, MA, USA
Nov 06, 2019
Full time
Public Partnerships LLC, a subsidiary of Public Consulting Group supports individuals with disabilities or chronic illnesses and aging adults, to remain in their homes and communities and “self” direct their own long-term home care.   Our role as the nation’s largest and most experienced Financial Management Service provider is to assist those eligible Medicaid recipients to choose and pay for their own support workers and services within their state-approved personalized budget. We are appointed by states and managed healthcare organizations to better serve more of their residents and members requiring long-term care and ensure the efficient use of taxpayer funded services.   Our culture attracts and rewards people who are results-oriented and strive to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, entrepreneurial environment, and who want to make a difference in helping transform the lives of the consumers we serve. (learn more at www.publicpartnerships.com). At Public Partnerships LLC (PPL), our commitment to our clients flows from our commitment to our staff. PPL strives to help you develop a career that satisfies both your skills and interests, as well as our project needs. We are currently seeking a responsible, positive and productive Administrative Assistant to provide support to managers, other employees and office visitors. The ideal candidate is able to work cohesively with a team, multi-task while staying organized and complete tasks promptly and accurately. Responsibilities will include; Maintains a positive morale while greeting guests, answering phones for direct requests and communicating with the appropriate department File invoices, contracts, expense reports and other business-related documents Assists with event management as needed. The Administrative Assistant must have – High School diploma or equivalent 2+ years of experience in admin or assistant experience Intermediate understanding of Word, Excel Outlook The Administrative Assistant is offered – Competitive salary starting at $42,000; negotiable depending on experience Medical, dental and vision insurance on their first day of employment A monthly wellness incentive credit and ten paid holidays per calendar year Up to 20 weeks of paid maternity leave and up to 12 weeks of paid parental or adoption leave Three weeks or 15 days of PTO per year
Accenture Chicago, IL, USA
Nov 06, 2019
Full time
Organization: Corporate Functions/Workplace Location : Chicago, IL   Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions — underpinned by the world’s largest delivery network — Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With 469,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives. Visit us at www.accenture.com.   People in the Corporate Function career track contribute to the running of Accenture as a high- performance business through specialization within a specific functional area, and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.   Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accenture's workplace as a robust business function leveraging Accenture's business and technology strategies.   Job Description:   Provide executive support to executives with complex organizational responsibilities. Independently complete assigned non-routine tasks to meet goals and work in a team environment. Serve as the primary support and act as a liaison between the executives and their organization. Support the operations of the local office.   Key Responsibilities:   Become a business partner for Accenture executives by providing administrative support, including: Understanding the executive(s)' line of business, clients, and team Identifying new ways to add value & proactively taking on new tasks to help the executive be more productive Identifying & recommending business solutions in the area of administrative support Managing complex calendars, coordination of appointments, meetings and travel, as well as extensive rescheduling. Anticipating travel needs of executive and independently coordinating complex travel arrangements, both domestic and international Understanding Accenture's collaboration & technology tools & recommending most effective options for calls and meetings involving a global audience Arranging and coordinating on-site and off-site meetings Handling time and expense reporting for one or more executives Drafting & editing correspondence and/or PowerPoint decks (with graphs or charts) on executive's behalf Assisting with proposal development Researching Pulling reports & analyzing data Taking ownership for various projects A professional at this position level within Accenture has the following responsibilities: Analyzes and solves problems Interacts with peers within Accenture before updating supervisors. Likely has limited direct exposure with non-management levels at a client and/or within Accenture Receives moderate of level instruction on daily work tasks and detailed instructions on new assignments Decisions impact own work and may impact the work of others Individual contributor as a part of a team, with a focused scope of work   Role Requirement: Overtime as required, on occasion       Basic Qualifications: High School Diploma/GED Minimum of 3 years of Executive Assistant or business experience or Bachelor’s degree or equivalent degree Preferred Qualification: College degree preferred Intermediate to advanced knowledge of MS Outlook Intermediate to advanced knowledge of MS Office (Word/Excel/PowerPoint) Professional Skills: High level of professionalism with a good executive presence—demonstrated poise, calm under fire Proactive business partner—demonstrated customer service mentality, assuming ownership over solutions while maintaining flexibility and adaptability High level of energy and love of work and business—genuine interest in business and willingness and desire to learn our business Self-starter—demonstrated ability to work independently and assume greater responsibilities over time Critical thinker and problem solving skills—independently overcomes roadblocks Collaborative with high EQ—able to engage a diverse set of stakeholders, understand different viewpoints, build long-term relationships and create collaborate team environment Team player—desire to work as a team player while accepting substantial individual responsibility Technology savvy with an interest in new generation technology—comfortable doing things a different way, trouble-shooting and recommending new technology Discrete—ability to work with highly confidential material and maintain confidentiality Continuous learner mindset—desire to grow quickly with a commitment to excellence Good communication skills (written and oral) Good organizational, multi-tasking and time management skills Demonstrated leadership in professional setting; either military or civilian Demonstrated teamwork and collaboration in a professional setting; either military or civilian Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Accenture.   Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.   Accenture is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities.   Equal Employment Opportunity All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.   Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.   Accenture is committed to providing veteran employment opportunities to our service men and women.

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