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San Francisco Giants Oracle Park, Willie Mays Plaza, San Francisco, CA, USA
Oct 17, 2019
Full time
Position Summary: The San Francisco Giants are seeking an experienced, reliable and task-oriented Executive Assistant. This position will work directly with an SVP and will be responsible for performing a number of administrative duties. We are looking for a candidate who is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. This position will also provide overall administrative support for the Mission Rock department, interact extensively with other members of the organization and a significant number of important external partners. Excellent written and verbal communication are essential, plus significant attention to detail and organizational skills are critical to this role.   Position Responsibilities: Support SVP with administration responsibilities, including managing calendar and contact database, coordinating travel, scheduling meetings and phone calls, filing, drafting letters and documents, managing expenses, etc. Act as Giants point of contact for coordination of real estate partnership. Coordinate department and real estate team’s calendars, including travel and meeting arrangements. Prepares agendas, reserves and prepares facilities. Greets scheduled visitors. Manage internal project communications, such as a Giants monthly newsletter. Manage partner hospitality events throughout the season Facilitate ticket request for VIP clients and fulfill requests as directed by SVP Maintain inventory of all office supplies, and distribute department mail Assist in the completion of expense reports for SVP; provide support for invoices and check requests Conduct pre-game field visits for management, as requested Responsible for all charitable donation requests; monetary, tickets, and memorabilia Handle multiple special projects as assigned; including communications, presentations, events management, hospitality, etc.   Knowledge and Skills: A minimum of five years of experience as an Executive Assistant reporting directly to senior management Exceptional customer service, administrative and organizational skills. Strong project management and problem-solving skis with impeccable multi-tasking abilities Ability to handle confidential matters and information with discretion and diplomacy Excellent written and verbal communication skills required Goal oriented, self-starter with strong work ethic and ability to manage multiple projects in a fast paced and time sensitive environment Advanced Microsoft Office skills, with an ability to quickly become familiar with organization-specific programs and software Work well in both a team and independent environment Ability to work non-traditional hours in non-traditional settings Interest in real estate and urban planning a plus  We are an equal employment opportunity employer and consider applicants for all positions regardless of race, religious creed, color, national origin, ancestry, medical condition or disability, genetic condition, marital status, domestic partnership status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status and any other protected class under federal, state or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
$43,000 yearly
Navjoy, Inc.
Oct 11, 2019
Full time
We are an engineering technology firm in Golden and have been in business since 2003. We take pride in doing great work, paying attention to detail and bringing innovation to our industry. Our core team is extremely talented and technically savvy. We are looking to add a "unique" career oriented individual with a "can-do" attitude, who has the creativity and willingness to support the office management as the firm continues to grow. Job Description: This position works in a team environment to make the company look and function like a well-oiled machine where administrative functions are completed efficiently, systematically, intentionally and in a seamless fashion. This position will work closely with the office manager and business development and operations manager, will work with all levels of staff and will provide support to all managers. This is a full-time, front desk position: Monday-Friday from 8am-5pm Duties & Responsibilities: Greet all visitors Obtain and maintain all company certifications Maintain & provide access to all company used systems: Dropbox, SutiHR/SutiExpense/SutiProject, Wrike, Freshbooks, Ring Central, etc. Assist with the development and maintenance of company manuals Researching/recommending alternatives for office administrative items and other activities Assist with various company reports on projects, staff, contracts, etc. Assist with Word, Excel, Power Point and Visio documents as needed Assist with recruiting and onboarding Assist with preparation of marketing documents Assist with office functions (AP, AR, Insurances, etc.) & serve as back-up when office manager is unavailable Coordination for company and personnel event registrations Assist with coordination for company events (off/on-site) Provide on-site client support as needed Implement and enforce NAVigator culture Other duties as assigned NO bookkeeping or accounting functions are included with this position Our ideal candidate will have the following: At least 1 year of previous experience in an office setting Positive attitude & extremely self-motivated to get things done Willingness to learn & grow with the company Excellent communication skills both verbal & written Comfortable with technology & cloud-based systems Proficiency in Word, Excel, Adobe Ability to maintain confidentiality Must be able to think & react quickly Must be able to work with a sense of urgency & based off company priorities Compensation: $43k annually + benefits Our 3-Step Hiring Process: Step 1: Phone interview with 3 to 5 candidates Step 2: In-person interview for up to 3 candidates Step 3: Successful completion of reference check, background check and drug screening Start Date: Must be able to join the firm within 2 weeks after position is offered “An Equal Opportunity Employer”
AdminUniverse Folsom, CA, USA
Sep 18, 2019
Full time
I’m excited to be helping my client with our second placement for an Administrative Professional. This client is a leading bio specimen provider helping the global research community accelerate the pace of disease prevention and cure discovery, and is in Folsom, California. The immediate opportunity is for a Senior Administrative Assistant supporting their VP of Sales and Marketing. Match-up: Highly detail-oriented, have an analytical mind, have 3-5 years of experience supporting a sales team or sales executive, proficient in CRM software and have any of the following: degree in Business Administration; appropriate Professional Certifications; related field experience. This is a key administrative position with a company that is growing quickly and will have impact on its future vision.

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